Terms and Conditions

"Agreement" means all terms and conditions found on both sides of this form, any additional materials we provide at the time of rental. "You" or "your" means the person identified as the renter on Page 1, any person signing this agreement, any authorized Driver and any person or organization to whom charges are billed by us on the renter's direction. All persons referred to as "you" or "your" are jointly and severally bound by this agreement. "We," "our" or "us" means the Rental Agent identified on Page 1. "Authorized Driver" means you, any additional driver approved by us and listed by us on this agreement, and any other driver authorized by the law of the state where the vehicle is rented provided that person has a valid driver's license and, unless the law of this state requires otherwise, is at least twenty one (21) years of age. "Vehicle" means the automobile identified in this agreement and any substitute, and all its tires, tools, accessories, keys, equipment, keys, and vehicle documents. "Physical damage" means all damage to, or loss of, the Vehicle caused by collision or upset; it does not include damage to, or loss of the Vehicle due to theft, vandalism, act of nature, riot or civil disturbance, hail, flood, or fire. "Loss of use" means the amount calculated by multiplying the number of days/weeks/months from the date of damages to the Vehicle until it is repaired times the corresponding periodic rental rate, unless otherwise provided by law. 

2. RENTAL. 

This agreement is a contract for the rental of the Vehicle. WE MAKE NO WARRANTIES, EXPRESS, IMPLIED OR APPARENT REGARDING THE VEHICLE, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR THAT THE VEHICLE IS FIT FOR A PARTICULAR PURPOSE. We may repossess the Vehicle at your expense without notice to you, if the Vehicle is abandoned or used in violation of law or this agreement. You waive all recourse against us for any criminal reports or prosecutions that we take against you that arise out of your breach of this agreement.

3. CONDITION AND RETURN OF VEHICLE. 

You must return the Vehicle to our rental office or other location we specify, on the date and time specified in this agreement, and in the same condition that you received it, except for ordinary wear. Service to the Vehicle or replacement of parts or accessories during the rental must have our prior approval. You will check and maintain all fluid levels including the brake fluid level in the master cylinder. The vehicle must be washed before returned. If the vehicle is returned excessively dirty, you may be charged for a cleaning fee up to $300.

4. RESPONSIBILITY FOR DAMAGE OR LOSS; REPORTING TO POLICE

You are responsible for all damage to or loss of the Vehicle, loss of use of the Vehicle while it is being repaired, diminution of the Vehicle's value caused by damage to it or repair of it, missing equipment, and all administrative costs we incur due to damage to, or loss of, the Vehicle regardless of whether or not you are at fault, unless this responsibility is otherwise limited by law. You must report all accidents or incidents of theft and vandalism to the police as soon as you discover them. You must report all accidents involving the vehicle to us immediately. 

5. LIABILITY INSURANCE. 

You are responsible for all damages or losses you cause to others. You agree to provide auto liability insurance covering you, us, and the Vehicle. If you have auto liability insurance, we provide no liability insurance. Where state law requires us to provide auto liability insurance, or if you have no liability insurance, we provide auto liability insurance, excess to any insurance you may have, under a policy of insurance (the "Policy"). However, you may be responsible for additional charges that are incurred from accident claim reports such as an increase of the premium or any damages of the other party. The Policy provides bodily injury and property damage liability coverage with limits no higher than minimum levels prescribed by the vehicular financial responsibility laws of the state where the damage or loss occurs. The Policy provides uninsured/underinsured motorist coverage only in states where such coverage is mandated by law. Coverage applies only in the United States. Coverage is void if you violate the terms of this Agreement or if you fail to cooperate in any loss investigation conducted by us or our insurer. You and we reject PIP, no fault, and uninsured or underinsured motorist coverage. Giving the vehicle to an unauthorized driver terminates our liability insurance coverage, if any. You will indemnify, defend, and hold us harmless from all liability, costs and attorney fees arising out of use of the Vehicle that are in excess of, or excluded from, the protection provided you, if any, under the policy.

6. SUPPLEMENTAL LIABILITY INSURANCE; PERSONAL ACCIDENT INSURANCE AND PERSONAL EFFECTS INSURANCE

Supplemental liability insurance is an optional coverage that protects the rentee against third party liability claims as a result of an accident while the rentee was operating the rental auto. SLI provides excess coverage over the underlying insurance/or self insured statutory limits required in the executed and signed rental agreement. SLI DOES NOT PROVIDE PRIMARY LIABILITY COVERAGE TO THE RENTEE. SLI covers the difference up to $1,000,000 CSL in excess of the limits of liability provided by all underlying insurance available or statutory limits. SLI costs $14.99 per day. Personal Accident Insurance and Personal Effects Insurance provides accidental death benefit to renter up to $250,000, accidental death benefit to passenger up to $100,000, accidental medical expense & ambulance fee up to $2,500, and personal effects coverage up to $750 per person. PAI and PEC cost $8.99 per day.

7. COLLISION DAMAGE WAIVER

You are responsible for all collision damage to the Vehicle, even if someone else caused it or the cause is unknown. You are responsible for the cost of repair up to the value of the Vehicle, towing, storage, and impound fees. Your own insurance, or the issuer of the credit card you use to pay for the rental may cover all or part of your financial responsibility for damage to, or loss of, the rented vehicle. You should check with your insurance company, or credit card issuer, to find out about your coverage and the amount of deductible, if any, for which you may be liable. If you use a credit card that provides coverage for your responsibility for damage to, or loss of, the Vehicle, you should check with the issuer to determine whether or not you must first exhaust the coverage limits of your own insurance before the credit card coverage applies. The deductible amount for this waiver is $1000. You are responsible for the amount below $1000; however, if the damage is over $1000, you may only be responsible for the $1000. But, CDW will not protect you if you commit any of the acts listed in Paragraph 7 on the terms and conditions. The cost of this optional damage waiver will vary depending on the vehicle.

The renter’s responsibility for damage to the rented vehicle is not waived if the damage was caused when the vehicle was: 

a) Operated in a willful, wanton or reckless manner; 

b) Operated while under the influence of drugs or alcohol; 

c) Used to tow or push anything; 

d) Operated on unpaved roads where the damage is a direct result of driving on unpaved roads; 

e) Used for commercial hire; 

f) Used in connection with any conduct that could properly be charged as a felony; 

8. CHARGES. 

You will pay us on demand for all charges due under this Agreement that are allowed by law, including, but not limited to: 

(a) time and usage for the period during which you keep the vehicle; though no refund will be made for early returns. PREPAID RESERVATIONS ARE NOT REFUNDABLE WHEN YOU REQUEST A CANCELLATION.

(b) charges for optional services or insurance, if you elect to purchase any; 

(c) applicable sales use and other taxes; 

(d) loss of, or damage to the Vehicle, which is included in the cost of repair of the retail value of the Vehicle based on valuation methods accepted by the auto insurance industry on the date of the loss if the Vehicle is not repairable, plus loss of use, diminution of the Vehicle's value caused by damage to it or repair to it, and our administrative fees incurred for processing the claim; 

(e) Smoking fees; cleaning fees;

(f) Any charges for loss of properties of the vehicle; keys, GPS, etc.

(e) all fines, penalties, forfeitures, court costs, towing charges and other expenses involving the Vehicle assessed against us or the Vehicle during your rental, unless these expenses are our fault; 

(f) all expenses we incur in locating and recovering the Vehicle if you fail to return it or we elect to repossess the Vehicle under the terms of this Agreement; 

(g) all costs, including pre and post judgment attorney fees, we incur collecting payment from you or otherwise enforcing our rights under this agreement; 

(h) a 2% late payment fee or the highest amount allowed by law, if lower, on all amounts past due; 

(i) One and one half percent per month interest, or the maximum amount allowed by the laws of the state where the Vehicle is rented, for monies due but not paid upon return of the Vehicle; 

(j) Five hundred dollars ($500.00) plus $5.00 per mile between the renting location and place where the vehicle is returned or abandoned, plus any additional recovery expenses we incur, and 

(k) Twenty Five dollars ($25.00) or the maximum amount permitted by law, whichever is

greater if you pay us with a check backed by insufficient funds. 

(L) Mileage fees: NY Rent Car, Inc. provides 150 free miles per day. Any miles beyond the free miles will be charged 45cents per mile.

(M) Cancellation: If you cancel a pre-paid reservation, you will not receive any refund. However, you may receive credit for the amount paid toward your next reservation with us

We may obtain an authorization from the card issuer up to the amount of $300 for local, and $500 for international renters, in advance to renting out the vehicle for a security deposit. The amount of deposit may also vary in relation to rental period.

10. YOUR PROPERTY. 

You release us, our agents and employees from all claims for loss of, or damage to, your personal property or that of any other person, that we received, handled or stored, or that was left or carried in or on the Vehicle or in any service vehicle or in our offices, whether or not the loss or damage was caused by our negligence or was otherwise our responsibility. 

11. BREACH OF AGREEMENT.

 If you breach this agreement, you will be liable for all damage to, or loss of, the Vehicle caused by your breach, unless otherwise provided by law.

12. MODIFICATIONS.

 No term of this agreement can be waived or modified except by a writing that we have signed. If you wish to extend the rental period, you must return the Vehicle to our rental office for inspection and written amendment by us of the due in date or time.

13. MISCELLANEOUS.

 No waiver by us of any breach of this Agreement will constitute a waiver of any additional breach or waiver of the performance of your obligations under this agreement. Unless prohibited by law, you release us from any liability for consequential special or punitive damages in connection with this rental or the reservation of a vehicle. If any provision of this Agreement is deemed void or unenforceable, the remaining provisions are valid and enforceable. This agreement constitutes the entire Agreement between you and us. All prior representations and agreements between you and us are merged into this agreement. 

14. RENTAL AGREEMENT VIOLATIONS. 

You agree to properly operate this vehicle. If any of the following acts are committed, any coverage provided to you will be voided: (a) Operation of the Vehicle by an unauthorized driver; (b) Violation of any provision of this Agreement while operating the Vehicle; (c) Driving while intoxicated or under the influence of drugs, alcohol or other substances which would impair driving ability; (d) Reckless driving of the Vehicle to include, among other things, off regularly maintained roadways, to carry hazardous or explosive substances, to carry hazardous waste of any kind, to transport weight in excess of the vehicle's maximum payload capacity, where insufficient clearance or height or width exists, improper loading; (e) Transporting more passengers than number of seat belts or transporting passengers outside of the passenger compartment; (f) Using the Vehicle to participate or act or assist in any activity that violates any law, rule, or regulation; (g) Using vehicle to carry persons or property for hire; (h) Using Vehicle to engage in an organized or any other speed contest; (f) Using Vehicle to tow or push any other vehicle, trailer or other object; (j) Operation of Vehicle by person who has used false or misleading information to obtain the Vehicle; (k) Operating the Vehicle outside the states of California, Nevada, and Arizona; (l) Leave the Vehicle and fail to remove the keys or close and lock all doors, windows, and the trunk and the vehicle is stolen.